Customs Clearance Process when Shipping from China to Spain
When it comes to customs clearance, the faster you are done with the customs,the better for you.
One of the ways you can achieve this is by understanding your requirements for customs clearance.
This section simplifies your customs clearance process by taking you through what you need to know in regards to customs.
Have Importing Documentation and Paperwork
You need to have proper documents and paperwork ready for the customs clearance process to be quick and straightforward.
Bill of lading
Some of the documents that you need to have include:
The information that is required by the customs on the SAD include the parties to the importation of goods, means of importation and the goods you are importing.
The importance of this document is that the customs will use it to calculate the amount of VAT you will pay on your cargo.
The customs invoice contains the essential information necessary for the clearance of your cargo.
Necessary permits for your cargo
In case you are importing restricted cargo, you will have to bear the essential licenses that allow you to import the cargo.
Lack of these documents will mean that the customs will confiscate your cargo and even charge you.
Depending on the means of importing your cargo to Spain, you will have to fill any of the transportation documents necessary.
Some of the freight documents include roadway bill, airway bill, railway bill, sea waybill or bill of lading.
You will then present this document to the customs.
Freight insurance documents
You will need this document if information indicating the amount of premium of your insurance does not appear on the commercial invoice
Another document that you need to have in hand for customs clearance is the packing list.
Information in this document includes the number of packages, net weight, and date of issue as well as the type of package.
Custom value declaration
If the value of your cargo exceeds EUR 20,000, you will have to present this document to the customs.
The importance of this document is to help in determining the value of the goods to calculate the customs value.
It is the customs value also known as a taxable value that the customs will use to apply the tariff duties.
Know Restricted and Prohibited Imports in Spain
To avoid problems with the customs, you need to understand prohibited and restricted goods in Spain.
Knowing which goods are restricted will help you to arrange for permits before shipping them.
On the other hands, understanding prohibited goods will help you know the type of products you cannot import to Spain.
Importing these goods may lead to confiscation and payment of penalties.
Here is a list of restricted goods you need to know when importing from China to Spain.
- Animals and animal products
- Drugs and medicines
- Jewelry and precious objects
- Pharmaceutical products
- Plants and parts of plants.
- Kangaroo skins
- Crocodile skins
- Emu oil
- Fish oil
- Bunker oil
- Petroleum-based products
- Tobacco and tobacco products
- Any alcohol drink including beer and spirits all volumes.
On the other hand, some of the goods you cannot import to Spain include the following:
- Foodstuffs containing saccharine
- Lottery tickets
- Mushrooms and microbes, cultures of
- Playing cards
- Religious relics and objects, such as rosaries
- Any weapon including a firearm.
Taxes are necessary when you are importing your cargo to Spain,and as such you need to know how to calculate them.
To start, calculation of your tax and duties will be in the CIF value of your cargo.
There are items that you can import to Spain duty-free.
They include laptops, mobile phones, digital cameras,and game consoles.
Also if your cargo is less than 22 Euros, you won’t pay any duties.
Generally, the import duty for your cargo will range from 0% to 17% depending on the goods you are importing.
On top of the import duty, you can pay additional taxes on some products such as bicycles.
The additional taxes are also known as anti-dumping duty usually is at 48.5%.
This duty is in place to help protect the local industries from cheap imports from China.
Another tax that you need to consider is the Value Added Tax.
The customs will apply a VAT of between 10% and 21% depending on the kind of imports you are bringing to Spain.
You will calculate the VAT from the CIF value of our cargo.
You will also have to pay for any examination of your cargo including laboratory testing
Pay Import Duties and Taxes in Spain
Once you know the amount of taxes you need to pay, you pay them so as the customs authorities can release your cargo.
Remember to attach a copy of the payments on the customs documents to clear your cargo.
You can do this while your cargo is on its ways to the port.
Make it Easy for Quality Inspection and Verification of Imports
The trick with the customs is that the sooner you clear with them,the better it is for you to get your cargo.
You, therefore, need to be as transparent as you can during the clearance process.
You can do this by allowing the easy access by the customs to your cargo for verification and inspection.
Always remember to have the correct information on the customs documents to ease the customs work.
Obtain Necessary Custom Clearance Documents from Spanish Authorities
Once the customs finish verifying your cargo, they will issue you with the necessary certificate that permits entry of your cargo.
These certificates are important as you can use them as evidence that you cleared with the customs.
Transports Imports from the Port
After clearing with the customs, you can go ahead and plan on the logistics of moving your cargo from the port.
There are several options that you can choose for transporting your cargo.
You can either organize the transportation yourself using your transport system or hire an agent to transport on your behalf.
An agent can use several options depending on your location and your budget.
They can ship your cargo using rail or road transport.
Road transport which is in everyday use entails loading your cargo in a truck and shipping to your address.
Modes of Shipping Imports from China to Spain
There are various modes that you can ship your cargo from China to Spain.
This section examines these modes to enlighten you on which mode you can choose.
FCL shipping from China to Spain
Shipping bulk cargo from China to Spain can be cumbersome. One way that you can ship is by utilizing FCL services.
FCL vs. LCL Shipping
FCL shipping is where you book a whole container exclusively for your cargo.
What happens is that you load a container with your cargo and secure it ready for shipping.
Remember, when using FCL, it is not a must that you fill the whole container even though it is economical when you fill it.
However, you will pay for the price of hiring the entire container.
The advantage you have with this mode of shipment is that there is the safety of your goods.
You have many options of stuffing your cargo under FCL which depends on your forwarder.
This includes Live Load and Drop and Pack stuffing options.
LCL shipping from China to Spain
In case you are shipping small quantities of cargoes, it may not be convenient for you to use FCL services due to cost.
However, you can still ship your cargo from China to Spain using LCL services.
LCL is whereby your forwarder consolidates your cargo with those of other importers who are heading in the same direction as yours.
Once they fill a container, shipment of your cargo takes place.
When you compare to shipping the same size of cargo via FCL, shipping using LCL is cheaper and saves you some cash.
Using this mode of shipment may take time depending on your destination which is due to the offloading at various ports.
The disadvantage of this is that your goods may get lost or damaged during shipment.
Courier shipping from China to Spain
At times you may want to ship a relatively small size of cargo which may be a waste if you ship via ocean.
You can utilize a courier service for the shipping.
Courier shipping is ideal if you are shipping samples from your suppliers before engaging in the purchase.
You can also use courier services if you want a quick stock as you wait for the shipment of your bulk stock.
Courier services mainly utilize door to door shipping where they ship your cargo from the supplier to your premise.
However, you need to note that there is a limit on the amount of cargo you can import using courier services.
As such you may not be able to ship goods that are above a certain threshold.
Also, there is a limit to the quantity that you can ship using this service.
Door to door shipping from China to Spain
If you have a reliable supplier and forwarder, you can leave the business of importing your goods to them.
You can achieve this by using door to door shipping from China to Spain.
Door to door is where your forwarder organizes the shipment of your goods from your supplier to your doorstep.
Using this mode will have to involve more than one way of shipping.
Door to door shipping
For instance, it might involve road, rail and ocean shipment or road, rail and air shipment.
The advantage of this mode is that it gives you time to focus on expanding your business.
The disadvantage is that it may be expensive due to the involvement of various ways of shipping.
If you are a frequent importer and you have established suppliers and reliable forwarders, then you can use this method.
As a first time importer, this mode of shipping might be risky.
Reefer shipping from China to Spain
There are cargoes which when shipping requires a particular temperature.
You can ship these cargoes using reefer shipping mode.
Reefer shipping is where your temperature controlled cargo is shipped using a unique vessel that maintains the temperature of the cargo.
These vessels may be the shipping containers or the ships that are shipping your cargo.
When it comes to reefer shipping, you need to note that the vessel does not cool or raise the temperature of your cargo.
The purpose of the reefer vessel is only to maintain the temperature of the cargo as it was before being loaded to the ship.
Cargoes that you can ship via a reefer vessel include perishable goods such as fish and fruits.
RO-RO shipping from China to Spain
A convenient way of shipping your wheeled cargo from China to Spain is by using RORO services.
The types of wheeled vehicles that you can use include motor vehicles, helicopters, tractors,and machinery.
NYK RO RO Shipping
RORO shipping involves a ship that has a ramp on its sides that your wheeled cargo uses to board the ship.
The purpose of this is that the cargo is handled safely and securely during the shipping period.
Step-by-step Process in Finding the Cheapest Shipping from China to Spain
One thing that you will realize is that cost plays a significant role in the importation business.
Minimizing this cost is therefore important.
Port of Shenzhen
You, therefore, need to pay attention to the shipping cost since; minimal shipping cost will translate to a higher profit margin.
One of the ways you can do that is by finding cheaper shipping from China to Spain.
Let’s go through the steps you can follow to achieve this.
Understand what you want to ship
The first step in minimizing your shipping cost is by understanding what you need to ship.
Getting it right from the start will prevent you from the last minute rush which may affect your budget.
You can avoid the last minute rush by planning well in advance all that you want to import from China.
Negotiate with several suppliers
Now that you know what you need, you can go ahead and request quotes from several suppliers and compare.
Different suppliers will offer different quotes and quality of the same product.
Inquire from them and possibly negotiate with them if they can reduce the price to fit your budget.
Negotiate with different carriers
Once you have the ideal supplier, you need to find a carrier for your cargo.
The best way to do this is by requesting or quotes from different carriers and comparing for the favorable one.
You can also negotiate with the different carriers to see if they can fit your budget.
One thing I know is that a god carrier will not be a hardliner to chase you away because of bargaining.
Always ship during the low season
Keep this in mind, during the low season; the shipping cost is low meaning that you will get cheaper shipping rates as well as having space for your cargo.
Type of packaging you can use
This is another step that minimizes our shipping cost.
The customs may charge you extra-dimensional charges for using your packaging materials.
To avoid this, always use the standard packaging material that your forwarder provides for you.
How to Ship from Alibaba to Spain
One of the ways you can ship your cargo from China to Spain is by utilizing the Alibaba platform.
This platform enables you to interact with multiple suppliers thereby giving you an array of supplier choice.
Let me take you through the steps you can follow when using Alibaba to ship your cargo from China to Spain.
Step 1: Identify what you want to Import
The first step when you want to import from Alibaba to Spain is identifying what you want to import from China.
There are several items that you can import from China that will depend on your preference and budget.
If you are into the resell business, you can factor in items that are in demand when choosing items to import.
Step 2: Find a Good Supplier
Once you have the items you want to import from Alibaba, the next step is to select a supplier of your choice.
There are several suppliers on Alibaba who can supply you with different quantities and qualities of the same item.
You need to verify the credentials of the suppliers to come up with a supplier that will suit your needs.
One way of doing this is by checking on the verification program of Alibaba that gauges suppliers.
You can also ask questions about the suppliers. Issues such as a copy of their licenses can help narrow down on a potential supplier.
Serious suppliers will furnish you with these details.
You can also request for samples to see if they meet your standards before engaging in further transactions.
Remember that samples are generally free,but you will have to pay for the freight cost.
Step 3: Determine your budget
The budget you are going to spend importing from Alibaba is crucial.
The reason is that it will help you in planning on the quantity of purchase as well as customs charges.
Failure to properly account for the budget may lead to your failure in clearance of your cargo at the customs.
When it comes to customs clearance, the quicker you are,the better to avoid extra charges.
Step 4: Contact your supplier
Not that you have a budget and a list of possible suppliers, you can now get in contact with them.
The purpose of this step is to enable you to get the right supplier to engage.
Some of the things you can ask the suppliers include the following:
- You can request a quote to compare which supplier has the favorable price.
- The minimum order quantities you can make. This is important when budgeting since there are suppliers who can supply a minimum order which is higher than your budget.
- Inquire about the production time. The production time can help you in scheduling your order such that it does not coincide with the demands of your clients.
- Product pricing. Though you can find the price of the item on Alibaba, it is important to clarify with the supplier on the exact cost of the item.
- Payment options. At the end of the business deal, you must make payment must. You, therefore, need to inquire with the supplier which payment options they use. Remember, a payment option must guarantee security on your part. Don’t pay when you haven’t received the goods.
Going through this step enables you to find a suitable supplier who you can do business.
Step 5: Negotiation
Once you have your supplier, you now go ahead and engage them.
You can negotiate on various aspects of the business including the delivery time and the pricing of the items.
Step 6: Select the Port of Loading and destination
Once you have agreed on the trade, you can now go ahead and choose the port of loading in China.
You can also select the port of destination in Spain where you will pick your cargo.
Step 7: Collect your goods
Your supplier will ship your products from China to the named port in Spain where you can go and pick your cargo.
Remember depending on the agreement with your supplier; there will be a need for customs clearance at the port before you collect your cargo.
Step 8: Payments
You will have to pay for the goods before ownership changes over to you.
The standard practice is that you pay an installment before shipping takes place and clear the balance when the products are at your port of destination.